Staff Information Hub

Welcome to the Camp Coleman Staff Information Hub!

Here you’ll find everything you need to prepare for an amazing summer at camp. Be sure to bookmark this page — we’ll update it regularly with important details.

IMPORTANT TRAVEL INSTRUCTIONS

Staff Arrival Information

May 18: All Maintenance and Housekeeping, some Kitchen Staff (check contract arrival date),
  • Arrival Time: Land by 1:00 PM EST
  • Transportation: Bus will depart from the airport around 2:00pm EST
  • Additional Info: If arriving the night before, you will need to find your own accommodation at your expense.
May 25: Kitchen Staff (check contract arrival date), Programming Team, Supervisors, Lifeguards, Ropes Staff, Campscape Staff, Arts and Crafts Staff, Music Staff (song leaders and Coleman Rocks), Media Team  
  • Flying 
    • Arrival Time:  Between 9:00 AM EST and 7:00 PM EST
    • Transportation: Bus departure 8:00PM EST (time may move earlier based on staff arrival times) 
    • Additional Info: Someone will be at the airport to watch your belongings if you arrive early and wish to explore Atlanta. ​
  • Driving 
    • Arrive at Camp Coleman between 2:00PM and 5:00PM.
      201 Camp Coleman Dr, Cleveland, GA, 30528 
May 28: Specialists & International Counselor Staff  
  • Flying 
    • Arrival Time:  Between 9:00 AM EST and 7:00 PM EST
    • Transportation: Bus departure 8:00PM EST (time may move earlier based on staff arrival times) 
    • Additional Info: Someone will be at the airport to watch your belongings if you arrive early and wish to explore Atlanta. ​
  • Driving 
    • Arrive at Camp Coleman between 2:00PM and 5:00PM.
      201 Camp Coleman Dr, Cleveland, GA, 30528 

May 30: Restorative Justice Fellows 

  • Flying 
    • Arrival Time: Land by 1:00 PM EST
    • Departure Time: Bus will depart from the airport at 2:00 PM EST ​
  • Driving 
    • On May 30 – Arrive at Camp Coleman between 2:00PM and 5:00PM.
      201 Camp Coleman Dr, Cleveland, GA, 30528 
    • On May 31 – Ready to start at 9am
​May 31: Domestic Staff/Counselor Arrival 
  • Flying 
    • Arrival Time: Land by 1:00 PM EST
    • Departure Time: Bus will depart at 2:00 PM EST ​
  • Driving 
    • Arrive at Camp Coleman between 2:00PM and 5:00PM.
      201 Camp Coleman Dr, Cleveland, GA, 30528 
July 3: 2nd Session Staff Arrival 
  • Flying 
    • Arrival Time: Land by 1:00 PM EST
    • Departure Time: Bus will depart at 2:00 PM EST ​
  • Driving
    • Arrive at Camp Coleman between 2:00PM and 8:00PM.
      201 Camp Coleman Dr, Cleveland, GA, 30528 

Staff Departure Information

  • JUNE 4 DEPARTURE – (2nd Session staff attending staff week) – BY PLANE: Book flights after 12pm BY CAR: Expect to leave after breakfast 
  • JULY 2 DEPARTURE – BY PLANE: Depart from camp with campers. Supervision responsibilities may continue until all campers depart. Schedule your flight for AFTER 3:00 pm EST.
  • AUGUST 1 DEPARTURE – BY PLANE: The bus departs camp at 9:00 AM and will arrive around 11:00 AM at Hartsfield Jackson Airport. Departure should be scheduled for AFTER 1:00 PM EST.
  • AUGUST 3 & 8 DEPARTURE – Kitchen, Housekeeping, and Maintenance  STAFF: The bus departs camp at 9:00 AM on August 3 and 8 to Hartsfield Jackson Airport. Departure should be scheduled for AFTER a 1:00 PM EST departure.
  • MEDICAL STAFF – BY PLANE: Schedule flights to depart at 2:00 PM EST or later on the end date listed on your contract, unless otherwise approved by Lauren Gordon.

Medical Staff Information

Arrival by Plane: Please schedule your arrival times between 10:00 AM and 12:00 PM EST on the arrival date listed on your contract. You will be picked up by a driver and brought to camp.

Travel Reimbursement Policy (US Staff Only)

  • To be reimbursed, please fill out this form by September 1, 2026.
  • Reimbursable expenses include gas, tolls, airline receipts, checked baggage receipts, and luggage service. Hotels and meals will NOT be reimbursed.
  • You MUST save your receipts to be reimbursed.

Travel Form

Please promptly complete the updated travel form in your  Camp InTouch account to ensure a smooth arrival. It is mandatory that you adhere to the specified arrival dates and times, or you may be responsible for your own transportation to or from camp. If you have any questions, contact jdlevy@urj.org.

IMPORTANT FORMS INSTRUCTIONS

Your forms are now available in your CampInTouch account.  All of the forms in your account must be completed and submitted ASAP (as soon as possible) and no later than May 1.

For your convenience, you can use the following checklists with detailed instructions on how to complete each form. Please use this as a reference as you complete your paperwork. 

Staff Forms Checklist

CampInTouch Login Information

  - Use your email address as your username to log in to your CampInTouch account. 
  - If you’ve forgotten your password, click “retrieve/set password.”

 

Using Campanion App

  - Download Campanion app on your iPhone or Android 
  - Snap a photo of the form using the app.
  - Upload the photo directly in the app.
  - Uploaded forms will appear in your CampInTouch account.

If you have not yet signed your employment agreement and paperwork, please do so now. If you have not yet received it, you will be receiving it soon. 

 

PRE CAMP Orientation

Before our campers arrive to camp on June 7th (!!) all of you will go through trainings to be prepared! Some of this the training starts before your arrival at camp. This mandatory pre-arrival training can all be done asynchronous, although we do have one live zoom webinar that will be live and then recorded.   

We are using a new platform to us through a website called Cvent. Below you will find instructions.  
  

Staff Packing List

New To Camp Information and Camp Map

More Resources

Support Staff Welcome Call

More Details to come!

Stay Connected

Join our staff community to stay informed and connect with your peers:

  • Coming in March! Stay Tuned!

Contact Us

Have questions or need help?